Zero Grid

Virtual bookkeeping & accounting built for ecommerce companies

423-523-8583

What is eCommerce bookkeeping?

Ecommerce bookkeeping is the practice of recording, organizing, and managing all of the transactions (sales, processing fees, marketplace fees, expenses) and financial information for an eCommerce business.

Most often, eCommerce bookkeeping is managed in an accounting software like Quickbooks Online or Xero with add on tools like A2X or LinkMyBooks to pull data from marketplaces (Amazon, Shopify, Ebay, Etsy, etc.) into the main software.

Keeping your eCommerce bookkeeping up to date each month is important so that you can see what’s happening in your eCommerce business. It helps you to make smart decisions for inventory, growth, and overall expenses.

How do you manage your eCommerce bookkkeeping?

Managing your eCommerce bookkeeping each month requires an organized process. Here are 9 steps to follow:

1. Separate your business and personal finances.

2. Choose an eCommerce bookkeeping software and system.

3. Get your transactions into your accounting software.

4. Categorize all transactions.

5. Reconcile bank accounts at the end of each month.

6. Review your financial statements.

7. Make revisions, where necessary.

8. Lock your books once done each month.

9. Final reconciliation and analysis.

What makes eCommerce bookkeeping different?

Bookkeeping, in general, is very similar across industries, but eCommerce is unique for a number of reasons.

1. Sales tax can be very confusing, depending on where you’re selling your products online.

2. Inventory management is an ongoing issue for eCommerce business owners and it gets even more confusing when incorporating it into your bookkeeping.

3. Ecommerce bookkeeping tends to have large amounts of transactions from different channels (Amazon, Shopify, Ebay, Etsy, etc.). Pulling all of that data in and making sense of it takes time.

4. Given all of the moving parts of an eCommerce business, it can be difficult to understand the eCommerce bookkeeping numbers even once they’ve been organized.

Why would you outsource your eCommerce bookkeeping?

Most eCommerce business owners handle their eCommerce books on their own as they get the company started and revenues off the ground. But they eventually regret it and want that time back for growth activities.

Bookkeeping becomes a laborious and time consuming task that is better to pass off to an eCommerce bookkeeping professional once the business can afford it. Plus, as an eCommerce business gets more complex, it will become harder and harder for the owner to keep the bookkeeping accurate and on time each month.

We work with all eCommerce platforms

We integrate with your sales channels and tools so everything’s in one place.

Your Dedicated
Ecommerce Accounting Team

Bookkeeping & Reporting

Receive monthly financials from a project lead that will help make sense of your books and financial position. We help our founders with monthly reporting of metrics and KPI’s to investors and stakeholders.

Outsourced CFO Services

CFO services built for your business. Accellerate your growth with CFO services from precise budgets to high impact financial strategies.

A/P and A/R Services

Get back to running your business. We’ve spent years perfecting our invoicing and accounts receivable processes. Our automated A/R processes will give you peace of mind that open invoices will be addressed and resolved.

Accrual Accounting

We’ve helped dozens of startups from structured startups with systems in place to founders using a google doc to track their KPI’s. We help implement and maintain accrual financials for venture backed clients & SAAS startups.